About Us

The department of Conference and Event Services was created to professionally support meetings, conferences and activities across campus. One of the primary missions was to optimize the usage of CSUMB's facilities on a year round basis. To provide the campus community with the support services necessary to coordinate professional and educational residential and non-residential conferences, meetings, trainings, workshops, and retreats.

C&ES was tasked to serve the campus community as a single point of contact to all departments for conferences, events, and meeting coordination. Providing coordination of all services needed to host successful meetings, events and conferences.

What we do

The department processes all non-academic space requests across the entire campus and all academic spaces requests in the University Center. Ninety percent of the support that we supply during the academic year is for internal, campus events. We coordinate the needs for all of these events ranging from Commencement to daily meetings. We ensure that all details including the best available location, parking, catering, custodial, police presence, audiovisual and setup is requested and in place ready for the event. We make sure that everything is ready and running well prior to and during the event. Above and beyond the campus support for internal programs we also are booking and supporting revenue generating external groups throughout the academic year.

The department of C&ES ensures professional, prepared and well-run, successful events. We work closely with the group hosts to make sure they are well prepared for their event and that no details are forgotten. The events hosts are responsible for the content of the presentation, for handling the advertising, invitations, program content etc. We handle all logistical details. We also work closely with campus departments to share information of upcoming events by holding weekly meetings that include service provides from all departments. If you look closely in the background you will generally see on us making sure things are in place and anticipating and problems before they arise.

We offer value added services to the university by producing all events for campus during the academic year. We are not only ensuring the professional outcomes of these events but are freeing up the administrative and faculty staff time. It creates a better overall experience for the guest, building trust, loyalty and integrity in the program. During the academic year we have successfully handled approximately 50-60 events per month. The department also handles the contracts, insurance requirements, invoicing and collections for external entities using university space.

During the summer break we are a revenue generating entity for the Foundation. We accomplish this be marketing to the surrounding communities and brining external groups to campus. We become the primary users of the residence halls and create the Summer Conference Program. Using any available classroom or meeting space (after Summer School has been booked) and any available field or gym space (after Athletics has booked) we generate substantial revenue for the university. Last summer we were host to 30 residential groups.

The department of Conference & Event Services is dedicated to the commitment of presenting polished, professional events and making sure that all that the visitors to our campus will leave knowing that their experience has been an excellent one.